Did you know that 99.9 percent of all businesses in the United States are classified as small businesses? If you’re running a business then you need to get paid for your goods or services. In order for payment to take place, you must invoice those who owe you. Your invoice needs to be clear and distinct so that people can be motivated to pay you fast. If you are struggling with creating just the right invoice for your needs then you will need some guidance. Fortunately, there are several guidelines you can use to get your invoice noticed and paid sooner than later. Here are some tips that will show you how to fill out an invoice.
1. Use Automation
Technology has made things so much easier than they used to be. If you are still using paper invoices then it is time to consider electronic invoices. Start using electronic invoices that you can deliver to the recipient’s inbox almost immediately. With the right software, you can also automate reminders to the recipients, this is a great way to streamline the process. In this way, you can spend the time that you would normally take making that followup phone call about payment on doing something else.
2. Branding is Everything
One of the best things you can do is make sure that you brand your invoices properly. This is true whether your invoices are electronic or paper. Make sure that your logo, as well as your company slogan, is visible on the invoice. You will also want to make use of colors and bold text to make certain areas of your invoice stand out. You can use italics to indicate sales tax, you could even use a different color. Another idea you can try is to use bold text to make the amount that needs to be paid stand out on the invoice.
3. Let Your Customers Pay Directly from Email
It has been mentioned that you should use email to send invoices and automated reminders. However, another step you can take to get your invoices paid fast is to also use software that allows your customers to pay from their email. This payment can be sent via a direct deposit, Paypal, credit or debit cards. You can include a nice note with the invoice that gives them a gentle shove in the direction of payment. That gentle shove can come in the form of a call to action. Such as “click on the invoice balance to pay now.” The good thing about this option is that it allows customers to pay not just from their laptops or desktops but also from their mobile devices. As soon as they open the email they can just click the link and get the bill out of the way.
Final Thoughts on How to Fill Out an Invoice
If you are struggling with how to fill out an invoice you now know some of the best ways to do it to grab attention and get paid. The key is to make your invoices stand out by using branding, special coloring and even bold text when appropriate. You also want to make it easy to pay from your email. If you would like more tips that will help your small business, please contact us.